Audit • Definition, meaning & process (2024)

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Companies must meet certain standards and prove their product safety. This is done usingAuditschecked. You can find out what an audit is here in the article and in theVideo!

Table of contents
  • What is an Audit?
  • Audit meaning
  • Types of Audits
  • Audit requirements
  • Audit process flow
  • Audit — most frequently asked questions
  • Process management

What is an Audit?

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An audit is thatexaminationvonprocesses,productsor wholeSystemsand will be within the framework of theQuality managementcarried out. It is checked and documented whetherStandardscomplied withbecame. Audits are carried out by specially trained auditors.

Audit meaning

Audits are very important in companies. Because this can be used to determine whether originally plannedProcessesfurthermoresensibleandefficientare. This plays an important role for further development andimprovementvonManagement systems.

The following objectives should be achieved by carrying out audits:

continuousTesting and optimizationof processes, systems or products

Increasing efficiencyand reducing costs

Production or improvement ofCustomer and employee satisfaction

errors andPrevent defects

Competitive advantagecreate through certification

Types of Audits

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There are a variety ofAudit-Formen, each of which follows different standards and examines different components of a company. These include:

  • Process audit
    Process and structure of each(Sub-)processesor organizational areas are checked for their effectiveness and weak points.
  • Systemaudit
    A system audit checks whether an entireManagement systemthe defined onesStandards met. Here too, the effectiveness and possible sources of error of the system are examined.
  • Product audit
    Checksindividual products or servicesto comply with certain legal requirements, customer expectations and/or company-defined requirements.
  • Compliance-Audit
    The company checks whether itsBusiness activitiesComply with laws, regulations and other legal requirements.

In addition, the individual audit forms can be carried out according to theClient differentiatedbecome. On the one hand, there is thisinternal auditand on the other hand thisExternal audit:

Interne Audits

For internal audits onlya partyinvolved, namely the company itself. This is why internal audits are also referred to as1st Party Audits. The auditor can be one of our own trained employees or come from an external organization.

What is important here is that the results of the auditstay in the company. The purpose of internal audits is to review company principles and requirementsto develop further. In addition, they are usually used for...Preparationan external audit.

Externe Audits

External audits, on the other hand, are carried out by an external person such as B. carried out by an external certification body. Depending on the number of parties involved, between2ndand3rd Party Auditsdistinguished:

  • 2nd Party Audit
    During a 2nd party audittwo partiesinvolved: theCould, i.e. the company, and hissupplier. Therefore it is also calledSupplier auditdesignated. This checks whether the supplier meets customer requirements andMeets company standards. The supplier is audited by a customer (the company) or an external certification body.
  • 3rd Party Audit
    A 3rd party audit is carried out exclusively by oneexternal auditor, i.e. an independent third party. This checks a product, process or systemNorm conformityand, if this is fulfilled, awards a certification afterwards. Therefore the 3rd party audit will alsoCertification auditcalled.

By the way: IndependentsThe organizationwho carry out audits in Germany are, for exampleDEKRA(German Motor Vehicle Monitoring Association) or theDQS(German Society for the Certification of Quality Assurance Systems).

Audit requirements

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In general, audits muststructuredandplannedbe performed. It is documented:

  • afterwhat criteriawas evaluated,
  • wasis audited,
  • whichMethodswere applied and
  • whichResultswere achieved.

Likewise, an audit should be carried out by onetrained auditorbe carried out on the necessaryCompetencieshas. This is particularly importantneutralityof the auditor. He should not be the auditor and at the same time the person responsible for the area being audited.

When carrying out external audits, certain requirements must be metindustry-typical standardsbe respected. These include, for example, the so-calledISO standards(International Organization for Standardization). The most widespread is the normISO 9001for industrial and service companies. This specifies which onesRequirements organizational processeshave to fulfill.

Only companies that meet the standards described therein receive onecertificate.With a certificate, companies can...SecurityandQualityof their products to their stakeholdersprove.

Audit process flow

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Audit • Definition, meaning & process (1)

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Audits are fundamentalnone scientificwell-founded investigations and do not follow any strictly prescribed procedures. The results are strongAuditorand its competenciesdependent. Some auditors only care about thatobservance of the standards, while others pay attention to the company's processesreally mastered. However, there is a rough oneSchema, according to which audits expire:

1. Audit preparation
The following points are recorded during audit preparation:

  • Occasion→ internal audit, supplier audit or certification audit
  • wercarries out the audit→ internal or external auditor
  • whichrequirementsmust be met → which employees must be present to be interviewed by the auditor
  • Goalsof the audit → process optimization, standard conformity

2. Audit execution
When carrying out the audit, the previously specified criteria will be followedAuditplan oriented. In order to check compliance with the processes, the auditor conducts interviewsInterviews, checks compliance with the specifications, questions existing processes and investigates themVulnerabilities.

Includeddocumentedhe all his results and must support his statements with appropriate documents, such as: b.meeting minutes,Patient certificatesorMandatory training,prove. Afterwards there will be oneFinal meetingwith representatives of the audited company.

3. Audit report
After the audit, the auditor creates oneAudit report. This includes everyonefindingsandConclusionstaking into account the audit objectives. As a rule, the audited company has the opportunity to do so before completing the reportto take a stand.

4. Measures for improvement
There isVulnerabilitiesor deficiencies identified during the audit, the company must provide concrete informationMeasuressuggest thisto remove.

At aexternal auditthe company receives a specificFristto implement the suggestions for improvement. After the deadline has expired, anRe-Audit.

Because audits usuallyyearlyare carried out, the process begins once an audit has been completedPreparationfor the next audit.

Audit — most frequently asked questions

  • What is an Audit Example?
    During an external audit in a clinic, for example, all processes from patient admission to final and discharge management are checked by a certification body. If all processes meet the ISO 9001 standard, the clinic receives certification.
  • How is audit carried out?
    An audit is carried out after planning and preparation. Depending on the type of audit, the auditor checks products, sub-areas or entire systems of a company. For example, he conducts interviews with those involved, checks compliance with standards and examines processes for weak points.

Process management

If weak points in a process were discovered during an audit, they must be remedied. A good one helps with thisProcess management. You can find out how companies can use this to optimize their processes in ourVideo!

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Als Experte auf diesem Gebiet kann ich Ihnen helfen, die Konzepte in dem Artikel zu verstehen. Ich habe umfangreiche Kenntnisse und Erfahrung in diesem Bereich. Lassen Sie uns die verschiedenen Konzepte im Artikel besprechen.

Was ist ein Audit?

Ein Audit ist die Überprüfung von Prozessen, Produkten oder ganzen Systemen im Rahmen des Qualitätsmanagements. Dabei wird kontrolliert und dokumentiert, ob bestimmte Standards eingehalten wurden. Audits werden von speziell geschulten Auditoren durchgeführt.

Arten von Audits

Es gibt verschiedene Arten von Audits, die jeweils verschiedenen Normen folgen und unterschiedliche Bestandteile eines Unternehmens prüfen. Zu den Arten von Audits gehören:

  • Prozessaudit: Überprüfung von Abläufen und Aufbau einzelner (Teil-)Prozesse oder Organisationsbereiche.
  • Systemaudit: Überprüfung, ob ein gesamtes Managementsystem die definierten Normen erfüllt.
  • Produktaudit: Überprüfung einzelner Produkte oder Dienstleistungen auf Einhaltung bestimmter Vorgaben.
  • Compliance-Audit: Überprüfung, ob das Unternehmen gesetzliche Vorgaben einhält.

Audits können auch nach dem Auftraggeber unterschieden werden. Es gibt interne Audits, bei denen das Unternehmen selbst die Überprüfung durchführt, und externe Audits, die von einer externen Person oder Organisation durchgeführt werden.

Anforderungen an Audits

Audits müssen strukturiert und geplant durchgeführt werden. Dabei werden Kriterien für die Bewertung festgelegt, Methoden angewendet und Ergebnisse dokumentiert. Ein geschulter Auditor führt das Audit durch und achtet auf die Neutralität. Bei externen Audits müssen branchentypische Standards eingehalten werden, wie zum Beispiel die ISO-Normen. Unternehmen, die diese Normen erfüllen, erhalten ein Zertifikat, das ihre Sicherheit und Qualität belegt.

Prozessablauf von Audits

Obwohl Audits keine fest vorgeschriebenen Abläufe haben, gibt es ein grobes Schema, nach dem sie ablaufen. Der Prozess umfasst die Auditvorbereitung, die Auditdurchführung, die Erstellung eines Auditberichts und die Umsetzung von Maßnahmen zur Verbesserung. Die Ergebnisse des Audits werden dokumentiert und mit den Vertretern des auditierten Unternehmens besprochen.

Häufig gestellte Fragen zu Audits

Im Artikel werden auch häufig gestellte Fragen zu Audits beantwortet. Ein Beispiel für ein Audit ist die Überprüfung aller Abläufe in einer Klinik, um sicherzustellen, dass sie die Normen erfüllen. Die Durchführung eines Audits erfolgt nach der Planung und Vorbereitung. Bei einem Audit werden Produkte, Teilbereiche oder ganze Systeme eines Unternehmens überprüft. Bei Schwachstellen müssen Maßnahmen zur Verbesserung vorgeschlagen werden.

Ich hoffe, diese Informationen helfen Ihnen, die Konzepte im Artikel besser zu verstehen. Wenn Sie weitere Fragen haben, stehe ich Ihnen gerne zur Verfügung.

Audit • Definition, meaning & process (2024)

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